GENERAL
1.1 This privacy and marketing policy (“Privacy Policy”) describes how EECC Network, org. no. — (“EECC Network”, “we”) collects, uses, discloses and stores personal data.
1.2 The privacy policy applies to EECC Network’s handling of personal data collected when using our website, inquiries, customer meetings and events.
1.3 You should always feel safe when you provide us with your personal data. This policy exists to clarify how our data handling is carried out and that it complies with current data protection legislation (GDPR) and the EU’s new rules for digital services.
COLLECTION AND PROCESSING OF PERSONAL DATA
2.1 EECC Network is the personal data controller and is responsible for our processing of your personal data and that this processing takes place in accordance with applicable legislation.
2.1.1 Personal data protection officer (Data Protection Officer) for EECC Network: EECC Network Personal data protection officer: Carl Otto Schell Dept of Global Public Health, Karolinska Institutet, Sweden E-mail: carl.schell@ki.se
2.2 The information we collect about you is done with your consent. This can be when you fill in forms or send e-mails, when you order products or services, or provide information at a customer meeting.
2.3 Collected personal data is used for the purpose of carrying out the actions you requested, and/or to comply with applicable legislation.
2.4 The storage period for personal data depends on what the data is and what it is intended to be used for, but is never longer than what is required to complete what is mentioned in the previous point (2.3).
2.4.1 The storage period is a maximum of 24 months after the customer last interacted with EECC Network, unless otherwise required by law.
2.5 In order to protect children’s privacy, we do not collect or use any form of information that can be linked to children we know to be under 13 years old, provided that the guardian has not allowed this. The guardian always has the right to access and also delete information provided by the child.
THIRD PARTY SHARING
3.1 In order to complete our tasks, we use a number of third-party services, with which the personal data may be shared. All of these services are provided by companies that guarantee that their data handling complies with the data protection laws that apply in Sweden.
3.2.2 WPForms (2701 California Ave SW #233, Seattle, WA 98116, USA)
When you submit a message through our contact form (which uses the WPForms plugin), we collect the personal data you voluntarily provide, such as name, email address and message content. This information is used solely to respond to your inquiry and communicate with you.
SHARING WITH OTHER PARTIES
4.1 Your personal data will not be shared with any third party other than those mentioned above, provided that we have not received your explicit permission to do so.
4.2 If your data is to be shared with parties with operations outside the EU that are not covered by the data protection laws that apply in Sweden, we ensure that measures are taken to guarantee data protection that corresponds to the standard required in Sweden.
VIEWING AND REPORTING OF ADVERTISEMENTS
5.1 To improve advertising transparency, we will clearly inform users about why they are seeing specific ads and who has paid for them. Advertising based on sensitive information such as political or religious beliefs is prohibited.
5.2 Users have the right to object to the use of their personal data for targeted advertising and we will honor such objections promptly.
COMPILATION OF PERSONAL DATA PROCESSING
| Purpose | Legal basis | Categories of personal data | Storage period |
|---|---|---|---|
| So that you can visit our website. | Provide the services you as a customer have requested. | Information about your use of our website (Cookies). | Until they are no longer needed for the purpose for which they were collected. |
| To enable you to fill out contact forms on our website. | Provide the services you as a customer have requested. | Email, Telephone number, Message | Until they are no longer needed for the purpose for which they were collected. |
| So that you can subscribe to our newsletter. | Balance of interests. | Name, Email | As long as you subscribe to our newsletter. |
| So that you can send us a request. | Provide the services you as a customer have requested. | Name, Company, E-mail, Telephone number | Until they are no longer needed for the purpose for which they were collected. |
| So that you can give us your personal data at a customer meeting or event. | Provide the services you as a customer have requested. | Name, Company, E-mail, Telephone number | Until they are no longer needed for the purpose for which they were collected. |
DINA RÄTTIGHETER
YOUR RIGHTS
7.1 EECC Network is responsible for processing your personal data in accordance with current legislation.
7.2 EECC Network will, at your request or on its own initiative, correct, anonymize, delete or supplement personal data that is found to be incorrect, incomplete or misleading.
7.3 You have the right to request the following:
Access to your personal data. You have the right, per written request, once per calendar year free of charge to receive an extract from the register about what personal data is registered about you, what this is used for, and which parties have or may have access to it.
Correction of your personal data. Per written request, we will correct or supplement incorrect or incomplete information we process about you as quickly as possible.
Deletion of your personal data. You have the right, per written request, to have the personal data we process about you permanently deleted, provided that they are no longer necessary for the purposes for which they were collected. Exceptions also exist to comply with legal requirements, for example current accounting and tax legislation that requires a certain storage period for certain data.
Limitation of treatment. You can request that your personal data be marked so that it may only be processed for certain limited purposes. This may mean, for example, that you request that the processing of data you consider to be incorrect be restricted while their correctness is investigated.
7.4 You have the right to object in writing to us processing your personal data for direct marketing. As soon as this objection is received, the processing of your personal data for these purposes ceases.
8. COOKIES
8.1 When you use our website, so-called “cookies” will be stored on your hard drive. Cookies are small text files that are used to improve the experience of the website by, for example, remembering your settings and preferences.
8.2 According to the new EU regulations, we require your consent before we place cookies that are not necessary for the website to function. You will be asked for your consent when you visit our website for the first time.
8.3 We use the following types of cookies:
Necessary cookies: These cookies are necessary for the website to function properly and cannot be turned off in our systems. They are usually set in response to actions you have taken, such as setting your privacy settings, logging in or filling out forms.
Functional cookies: These cookies enable the website to provide improved functionality and personalization. They can be set by us or by third-party providers whose services we have added to our pages.
Performance cookies: These cookies allow us to count visits and traffic sources so that we can measure and improve the performance of our website. They help us know which pages are most and least popular and see how visitors move around the site.
Marketing cookies: These cookies may be set through our website by our advertising partners. They can be used by these companies to build a profile of your interests and show you relevant ads on other websites.
8.4 You can change or withdraw your consent from the Cookie Statement on our website at any time. To manage your cookie settings, go to the cookie settings panel on our website.
8.5 For more information about which cookies we use and how we use them, please see our Cookie Declaration. If you have questions about our use of cookies, you can contact us via the contact details found in section 2.1.1.
By updating the cookie section according to the new EU regulations, we ensure that users are fully aware of and consent to the use of cookies, while complying with current legislation.